Administrative & Office Support: Assist with internal documentation and organizational record keeping.
High school diploma or equivalent required
Front Desk & Reception: Assist with office communication systems including phone and voicemail setup.
Experience using Microsoft Word, Outlook, and Excel
Office Operations & Supplies: Coordinate service requests for office equipment including printers, copiers, and postage machines.
Ability to type minimum 60 words per minute
Office Operations & Supplies: Maintain common office spaces including front desk, conference rooms, and kitchen areas.
Professional demeanor and ability to interact courteously with visitors, staff, and community members
Organizational Support: Assist with agency events, HR open houses, and fundraising initiatives.
Administrative & Office Support: Maintain general office filing systems and administrative records.
Organizational Support: Maintain internal contact lists and office directories.
Administrative & Office Support: Provide clerical support to administrative staff and leadership.
Must be flexible and able to work in a busy office environment with changing priorities
Physical Requirements: Ability to communicate effectively in person and by telephone.
Administrative & Office Support: Manage incoming and outgoing mail, packages, and deliveries.
Compliance & Confidentiality: Cooperate fully with Our House, Inc., the State of New Jersey Department of Human Services, and the Division of Developmental Disabilities during inspections or reviews.
Physical Requirements: Ability to perform basic mathematical calculations for office supply tracking and documentation.
Knowledge of general office procedures and equipment
Strong English communication, spelling, and writing skills
Front Desk & Reception: Monitor visitor access and maintain visitor logs and office security procedures.
Strong organizational and multitasking skills
Minimum of 1-2 years of administrative, clerical, or office support experience OR completion of a secretarial/administrative training program
Physical Requirements: Ability to operate office equipment including computers, printers, and copiers.
Office Operations & Supplies: Order and manage inventory of office, kitchen, and restroom supplies.
Compliance & Confidentiality: Maintain strict confidentiality of agency, employee, and program information.
Physical Requirements: Sufficient manual dexterity to manage filing, mail distribution, and office documentation.
Front Desk & Reception: Answer incoming calls, direct callers, take messages, and respond appropriately to inquiries.
Must be 18 years of age or older
Ability to work independently while managing multiple priorities
Valid driver's license preferred for occasional local errands
Front Desk & Reception: Serve as the primary office receptionist , greeting and assisting visitors.
Organizational Support: Track incoming donations and assist with acknowledgment letters.
Physical Requirements: Ability to occasionally travel locally for errands such as the post office, bank, or agency meetings.
Organizational Support: Support internal recordkeeping for vehicle inspections and organizational documentation.