511 Admin Clerical jobs in Santa Ana,CA

Accounts Payable (AP) – Long-Term Temporary
Location: Carson, CA
Schedule: Hybrid – 12 days in-office per month, remaining days remote
$25.00 per hour
Strong verbal and written communication skills
Proficiency in basic Excel functions
High attention to detail
Strong organizational skills
Ability to process 100+ invoices daily - Good with Excel
Strong analytical skills to research and resolve discrepancies
Professional, reliable, and collaborative team player
Education: High School Diploma required
Experience: Less than 3 years of experience acceptable with proven trainability and aptitude
Month-End Close: blackout days apply (no vacation/time-off)
Work Environment: Fast-paced; requires strong work ethic, adaptability, and teamwork
Attendance: Reliable punctuality and proactive communication are essential
If you can start work right away and work in a fast paced environment & you have full-cycle AP recent experience using Excel

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HR Coordinator - with Payroll

Eterna Management, LLC

Irvine, CA 92612

$28/hr

~ 19 min OnsiteBilingual Preferred

Payroll Administration
Process bi-weekly payroll accurately and on time for all hourly, salaried employees across multiple departments.
Review and audit timekeeping records, ensuring accurate calculation of regular hours, overtime (daily and weekly, per California law), shift differentials, meal premiums, and PTO usage.
Maintain payroll-related data integrity within the HRIS/payroll system, including new hire setup, pay rate changes, tax withholding updates, and direct deposit information.
Reconcile payroll discrepancies and respond promptly to employee pay inquiries with professionalism and confidentiality.
Coordinate with Payroll company to ensure proper general ledger coding, garnishment processing, and benefits deduction accuracy.
Ensure payroll practices remain compliant with California wage and hour law, including meal/rest break premiums, final pay timing requirements, and pay statement itemization (Labor Code §226).
Support headcount reconciliation across staffing agencies and internal payroll records.
Assist with year-end payroll processes, including W-2 preparation support and audits.
HR Generalist Duties
Support full-cycle onboarding, including offer letter preparation, new hire paperwork, I-9 verification, and orientation logistics.
Maintain accurate and compliant employee files, both physical and digital, in accordance with federal and California recordkeeping requirements.
Assist with recruiting coordination, including scheduling interviews, posting positions, and liaising with staffing agencies on temp-to-hire conversions.
Draft and distribute internal HR communications, including policy updates, staffing announcements, and corrective action documentation.
Support employee relations efforts by documenting incidents, assisting with investigations, and helping prepare disciplinary or coaching documentation.
Administer employee benefits enrollment, changes, and inquiries, partnering with brokers/carriers as needed.
Assist with leave of absence administration, including tracking and documentation for FMLA, CFRA, PDL, and workers' compensation claims.
Support compliance efforts related to Cal/OSHA, SB 616 (paid sick leave), workplace postings, and required training.
Help maintain job descriptions, organizational charts, and compensation documentation.
Provide front-line support to employees and supervisors on general HR policy and procedure questions.
Assist with special HR projects, audits, and reporting as assigned by HR leadership.
Qualifications
High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
Minimum 2-3 years of experience in payroll processing required; experience in a warehouse, logistics, manufacturing, or multi-site environment strongly preferred.
Minimum 1-2 years of broader HR generalist experience, including onboarding, employee relations, or benefits administration.
Working knowledge of California wage and hour law, including overtime calculation, meal/rest break compliance, and final pay requirements.
Proficiency with payroll/HRIS systems (e.g., Vensure, ADP, Paychex, PayEntry, or similar platforms).
Strong proficiency in Microsoft Excel and Office Suite.
Excellent attention to detail and a high degree of accuracy when handling sensitive payroll and personnel data.
Strong written and verbal communication skills, with the ability to interact professionally with employees at all levels.
Ability to maintain strict confidentiality regarding employee and payroll information.
Experience working with staffing agencies and temp-to-hire conversion processes is a plus.
SHRM-CP, PHR, or Certified Payroll Professional (CPP) certification a plus, or actively pursuing certification.
Work Environment and Physical Demands
Primarily an office environment within a warehouse/production facility setting.
Occasional exposure to warehouse floor conditions, including noise, temperature variation, and forklift traffic, when conducting walkthroughs or investigations.
Ability to sit, stand, and use a computer for extended periods.
Occasional travel between facility locations may be required.

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New, Posted 1 day ago

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Customer Service Enrollment Specialist - Remote

Hire Standard Staffing

Santa Ana, CA

$120,000/yr

RemoteHealth Insurance

Must be a U.S. or Canadian citizen

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Customer Service Representative

TEKsystems

Anaheim, CA 92804

$21-$22/hr

~ 16 min OnsiteHealth InsurancePaid Time OffRetirement Benefit

1-3 years receptionist experience
Front office Experience
Entry Level

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New, Posted 11 hours ago

Digital Marketing Specialist

Pacific Assoicates

Irvine, CA 92620

$25/hr

Flexible Schedule

Recommended

Pastry - Part Time & Full Time

Disneyland Resort Careers

Anaheim, CA 92804

$29/hr

Bilingual Preferred

New, Posted 1 day ago

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Human Resources Manager (Manufacturing)

Adecco

Burbank, CA 91504

$100,000-$170,000/yr

~ 52 min OnsiteBilingual PreferredHealth InsurancePaid Time OffRetirement Benefit

Bachelor's degree preferred
5+ years of progressive Human Resources experience
Experience preferably within manufacturing, construction, industrial, distribution, or similar environments
Demonstrated success managing full-cycle recruiting for both exempt and non-exempt positions
Strong background in employee relations, investigations, performance management, and conflict resolution
Extensive knowledge of California employment laws and HR compliance
Hands-on experience administering leave programs, including FMLA, CFRA, ADA, PDL, and PFL
Experience managing Workers' Compensation claims and partnering with third-party administrators (TPAs)
Bilingual Spanish is a plus but not required
Ability to build trusted relationships with employees and leaders at all levels of the organization
Excellent organizational, communication, and problem-solving skills with the ability to prioritize multiple responsibilities

SmartExplore AI is experimental.

New, Posted 11 hours ago

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Part-Time Administrative Assistant (Wireless Telecom Industry)

Wavcomm

Ontario, CA 91761

No Experience

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New, Posted 18 hours ago

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Accounts Payable

Advantex Professional Services

Anaheim, CA 92807

$25/hr

Remote

Accounts Payable (AP) – Long-Term Temporary
Location: Carson, CA
Schedule: Hybrid – 12 days in-office per month, remaining days remote
$25.00 per hour
Strong verbal and written communication skills
Proficiency in basic Excel functions
High attention to detail
Strong organizational skills
Ability to process 100+ invoices daily - Good with Excel
Strong analytical skills to research and resolve discrepancies
Professional, reliable, and collaborative team player
Education: High School Diploma required
Experience: Less than 3 years of experience acceptable with proven trainability and aptitude
Month-End Close: blackout days apply (no vacation/time-off)
Work Environment: Fast-paced; requires strong work ethic, adaptability, and teamwork
Attendance: Reliable punctuality and proactive communication are essential
If you can start work right away and work in a fast paced environment & you have full-cycle AP recent experience using Excel