2028 Branch Admin Coordinator jobs in Chicago,IL

High School diploma, GED or equivalent education.
Must be at least 18 years of age.
Possesses a valid Driver's License.
Must be able to obtain credentials required as per airport or state or customs requirements.
Supervisory experience is required.
Must be able to frequently push, pull, stoop, squat, kneel, bend, lift up to 70lbs and move up to 70lbs; and constantly walk, stand, handle, grasp and reach out. May have to reach above shoulder occasionally.
You will need to have flexibility to work a variety of shifts, including nights, weekends, holidays and overtime. We operate in a shift bid environment.
Must be able to be alert to moving vehicles or aircraft and use radio equipment.

One Circle Logistics USA Corporation

Chicago, IL 60629

Minimum 2 years of experience in international air/ocean import/export freight forwarding.
Knowledge of air export documentation and international shipping procedures.
Proficient in Microsoft Office, including Outlook, Excel, and Word.
Ability to work independently as well as part of a team.
Customer service focused with a positive and professional attitude.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Ability to work in a fast-paced environment and manage multiple shipments simultaneously.
Strong attention to detail and problem-solving abilities.
Coordinate and manage international air export shipments from booking through final delivery.
Prepare and review shipping documents including MAWB, HAWB, commercial invoices, packing lists, AES filings, and other export documentation.
Arrange bookings with airlines and overseas agents.
Communicate with customers, overseas offices, airlines, trucking companies, and vendors regarding shipment status.
Monitor shipment milestones and provide timely updates to customers.
Ensure all shipments comply with U.S. export regulations and customer requirements.
Coordinate pickups and deliveries with trucking companies.
Resolve shipment issues and provide proactive solutions.
Maintain accurate shipment records and update operating systems.
Work closely with the sales and accounting teams to ensure smooth shipment processing and customer satisfaction.