677 Admin jobs in Austin,TX

Executive Assistant
Experience Level: Expert Level
This is a Contract to Hire position based out of Austin, TX.
The pay range for this position is $33.94 - $36.90/hr.
Administrative Support duties for the Chief Executive Officer (CEO) and Chief Operations Officer (COO):
• Manage office calendars, including complex scheduling with internal and external stakeholders.
• Coordinate travel arrangements, including hotel, flight, and ground transportation.
• Manage business expense receipts, code monthly credit card statements, and complete expense reimbursement forms.
• Maintain a variety of business-related accounts, subscriptions, and memberships.
• Purchase office supplies and maintain inventory.
• Coordinate technical support assistance including sending correspondence on behalf of the executives.
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Draft, review and send communications on behalf of company executive(s).
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Determine priority of matters of attention for executives; redirect matters to staff, or address matters personally, as appropriate.
• Assist in project management activities including project coordination, monitoring and communication of projects and programs managed by the operations department.
• Transcribe source materials, prepare documents, reports, tables and charts; distribute as appropriate.
• Perform other general duties as required.
Administrative Support duties for the Special Assistant to the Chief Executive Officer:
Skills
Administration, Calendar management, Office suite, executive administration,
Executive support, executive administrative support, executive administrative,
Healthcare industry
Additional Skills & Qualifications
BVA:
- Experience within a large Healthcare system
- Experience supporting a board of directors
Skilled in:
• Providing stellar internal and external customer service;
• Anticipating the needs of others, as well as issues to be resolved and/or obstacles to plan for accordingly;
• Effectively prioritizing competing requests and duties;
• Identifying operational inefficiencies, and proactively offering resolutions;
• Researching and identifying essential information;
• Identifying and utilizing resources to complete tasks;
• Communicating respectfully, clearly, and effectively;
• Managing complex calendars, including scheduling/rescheduling meetings with multiple attendees, recurring cadences, and at multiple sites;
• Planning and coordinating travel arrangements, including lodging, flights, and ground transportation; and
• Utilizing Microsoft Office Suite applications and Adobe Acrobat Pro.
Ability to:
• Demonstrate a courteous, professional demeanor with internal and external stakeholders at all levels;
• Establish and maintain effective working relationships;
• Demonstrate a collaborative mindset;
• Maintain discretion and confidentiality at all times, with all forms of sensitive information;
• Exhibit a sense of urgency when resolving problems and working with critical deadlines;
• Demonstrate superior level of organization and attention to details; and
• Exhibit a calm and flexible attitude in a fast-paced, swiftly-changing environment.
Workplace Type
This is a fully onsite position in Austin,TX.
Assist with the planning and execution of board-related meetings and special events, including monthly/quarterly committee meetings, the bi-annual board orientation, and annual board of directors' retreat.
Assist with general duties as needed.
Assist with recording and maintenance of board-related meeting records and documents.

SmartExplore AI is experimental.

New, Posted 1 day ago

Recommended

Apply Directly

Inventory Control Assistant (Early morning)

Coca-Cola Southwest Beverages

Austin, TX 78758

Onsite

High School Diploma or GED Required.
0-3 years warehouse/inventory experience required.

SmartExplore AI is experimental.

New, Posted 2 hours ago

CARE COORDINATOR

Acara Healthcare

Austin, TX 78728

Bilingual Preferred

Easy Apply

Front Office Coordinator

MaxHealth MSO

Austin, TX 78705

OnsiteBilingual PreferredHealth InsurancePaid Time Off

Previous front office experience in a healthcare setting.
Familiarity with EMR (Electronic Medical Records) systems (eCW a plus)
Experience with provider scheduling.
Strong computer literacy, including proficiency in Microsoft Office Suite.
Excellent customer service skills with a friendly and professional approach.
Strong organizational skills with the ability to prioritize and follow through on tasks.
Accurate data entry skills with great attention to detail.
Ability to handle phone calls professionally and follow proper phone etiquette.
A compassionate and empathetic approach to patient care.
Strong teamwork and collaboration skills.
Bilingual in English and Spanish required.

SmartExplore AI is experimental.

New, Posted 1 day ago

Recommended